DEPOE BAY FIRE DISTRICT DEPUTY CHIEF LOGISTICS, PROFESSIONAL STANDARDS, PLANNING  (SAFETY POSITION)     

Salary: $78,166.40 - $99,428.80 Annually Closing: May 10, 2024 Hiring Timeline Approximates (subject to applicant screening process): Announcement: April 1, 2024 – May 10, 2024 For the top selected candidates, pre-assignments issued May 20, 2024 Candidate assessment examination May 29, 2024 Chief’s Interview: May 30, 2024 Conditional Job Offer: June 07, 2024 Begin Employment: July 15, 2024 Location: Depoe Bay Fire District Station 21 – Depoe Bay, OR Job Type: Full-time regular – Management (Civil Service) Residency Requirement: Within five (5) driving minutes (under normal conditions) of district boundaries, permanent. Work Schedule: M-F, 5/8 – or – T-F, 4/10 (varies on workload) Overtime Eligibility: Per District policy, the position is eligible for overtime only under authorized emergency activities or declarations which are reimbursable. Job Summary: Under direction, the Deputy Chief performs administrative assignments of considerable difficulty necessary to planning, organizing, supervising, budgeting, procurement, training, safety, prevention, and fire suppression and serves as the administrative head of Operations and ensures that district activities are accomplished in conformance with policies and procedures, local agreements, MOUs, and collective bargaining agreements The Fire Chief reserves the right to reassign or reclassify Deputy Chiefs based on departmental need. Position reports directly to the Fire Chief. Hiring Range: $78,166 - $91,200 Applications may be downloaded (preferred) from: www.depoebayfire.com Picked up in person: • Depoe Bay Fire – Station 22; 6445 Gleneden Beach Loop – Gleneden Beach, OR 97388 Applications must be delivered by the closing date; late applications/postmarks will not be accepted. • Drop off in person Depoe Bay Fire District Station 22 • Email via scanned • Sent via US postal service, FedEx, UPS, or courier. If submitting electronically, please email tjackson@depoebayfire.com for confirmation of delivery. RECRUITMENT PROCESS (For selected candidates) Prior to the in-person examination, a research and writing assignment will be released to the top selected candidates. Assessment(s): The process will include a presentation on a fire service-related topic, other assessment(s) may include conflict resolution, personnel management, writing skills, in basket scenario, command and control exercise, and a panel interview. Additional information will be forthcoming. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. JOB OBJECTIVES Under direction, the Deputy Chief performs administrative assignments of considerable difficulty necessary to planning, organizing, supervising, budgeting, procurement, training, safety, prevention, and fire suppression and serves as the administrative head of Operations and ensures that district activities are accomplished in conformance with policies and procedures, local agreements, MOUs, and collective bargaining agreements SUPERVISION RECEIVED AND EXERCISED Reports directly to the Fire Chief. Exercises direct supervision over subordinate staff. ESSENTIAL JOB FUNCTIONS The following tasks are typical for positions in this classification. Any single position may not perform all these tasks and/or may perform similar related tasks not listed here: • Job performance requirements for Fire Officer II as outlined in the current NFPA 1021 Standardfor Fire Officer Professional Qualifications. • Responsible for the conduct, efficiency, and discipline of assigned personnel. • Develops schedules and work programs for assigned personnel. • Completes staff performance evaluations. • Assists in the formulation of department operating procedures, rules, and regulations. • Researches and develops specifications for equipment and supplies used in assigned specialties and forwards data for budget preparation. • Required to respond to fires and major disasters to function as Incident Commander, Safety Officer, or other functions in ICS. • Serves as a member of the Fire Chief's Command Staff. • Represents the district as part of management negotiations team in areas of research, proposal analysis, and may serve as a member of the management negotiating team. • Assists in administering labor contract agreements. • Manages assigned budgets. • Performs related work as required or otherwise assigned. • Acts as the Duty Officer on a rotational basis. Acts in the capacity of the Fire Chief when needed. MINIMUM QUALIFICATIONS • State of Oregon Firefighter II minimum standards certification (or equivalent). • State of Oregon Fire Officer II minimum standards certification (or equivalent). • Possession of a valid Driver's License. • Must be State of Oregon EMT or Paramedic Certification required (or Nationally Registered). • Training and Experience pertinent to the position. • Minimum of five (5) years related experience in progressively more responsible positions in emergency services. • One year of active experience as a command staff officer with Depoe Bay Fire District or three years of direct supervisory experience from another full-time public safety organization of comparable size and composition. • Education or experience in lieu of actual certification(s) may be granted and will be evaluated bythe Fire Chief and/or Civil Service Commission. • Residency within five (5) driving minutes (under normal conditions) of any District Boundary. KNOWLEDGE, SKILLS, AND ABILITIES LOGISTICS • Knowledge of State and Federal Laws governing Emergency Services; specifically, as they relate to Fleet requirements, Federal KKK-A-1822F standards and Fire/EMS Equipment. • NFPA compliance standards for all logistical aspects of the Fire and EMS services. • Quality Management Principles. • Strategic Planning. • Both short and long-term budgeting and revenue sources. • Methods and principles of sound and practical delivery of all phases of fire protection and emergency medical services. • Effectively communicate verbally and in writing using multi-media tools. • Prepare clear and concise reports. • Make presentations to fire personnel, citizens, civic and governmental organizations. • Responsible for planning, organizing, directing, supervising, and evaluating work of assigned subordinates in the areas of Logistical Support to include vehicle maintenance, facilities maintenance, equipment maintenance, supplies, and yearly inventory of capital assets. • Oversees the maintenance of ISO records and statistics inclusive of vehicles and fire Stations. • Responsible for the planning, research, processing, and execution of special projects as assigned. • Develops administrative policies, standard operating procedures, and general orders for all logistical operations inclusive of fleet and station maintenance and replacement, communicating said policies to subordinate personnel; ensuring subordinate personnel are carrying out all policies, rules and regulations, and operating procedures. • Manages vehicle replacement schedules. • Prepares and submits capital reimbursement requests to the Fire Chief and Budget Officer. • Assists in the annual inspection of fire stations. • Management of district resources to include procurement procedures to include capital projects. • Manages district PPE and uniform programs. PROFESSIONAL STANDARDS • Establishes and maintains a comprehensive training program to encompass all phases and areas of firefighting and Emergency Medical Services (EMS) that meets ISO, NFPA, state and local criteria. • Manages the health and safety for department members as it relates to annual and pre-hire physicals, FMLA, worker's compensation, return to work, and post injury or extended illness procedures. • Responsible for internal affairs investigations. • Ensures compliance with state and local EMS and fire certification requirements. • Assists in the hiring and promotional processes for all fire personnel. • Responds to inquiries and complaints from the public regarding personnel conduct. PLANNING • Ensures compliance with federal, state, and local codes and ordinances; interprets and enforces the State and District Fire Prevention Codes. • Acts as liaison between other agencies coordinates activities with counterparts in the county. • Oversees, coordinates, and provides technical guidance on the more complicated inspections performed by the Oregon State Fire Marshal. • Prepares documentation of all inspection activities; issues citations/referrals as required. • Reviews fire science literature, standard operating procedures, and related rules and regulations. • Responds to inquiries and complaints from the public concerning initial fire investigations and inspections, requests for fire education programs and for interpretation of fire code. OPERATIONS/ADMINISTRATION • Ensures appropriate responses to emergency incidents. • Functions as a member of command staff, safety, or Incident Commander. • Understanding and ability to enforce rules and regulations of the department and applicable laws and ordinances. • Knowledge of collective bargaining agreements and administration. PHYSICAL DEMANDS AND WORKING CONDITIONS The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions. Position requires that the individual be capable of meeting the thirteen (13) essential job tasks listed in Chapter 5, NFPA 1582 "Standard on Comprehensive Occupational Medical Program for Fire Departments" 2007 Edition. This standard may be reviewed online at www.nfpa.org. Environment: Office setting with travel to emergency rescue and/or firefighting incidents; exposure to noise, dust, grease, smoke, fumes, gases, and extreme heat; work at heights on ladders; work with water; may be required to work irregular hours, involving evenings and weekends. Mobility: Incumbent may be required to maintain physical condition necessary for performing emergency firefighting duties; standing and walking for prolonged periods of time; heavy or moderate lifting; bending, stooping, kneeling, crawling; climbing with both legs and arms; operating motorized equipment and vehicles. Vision: Vision sufficient to distinguish objects in limited visibility; to read small print, computer screens and printed documents. Additional Information: During the testing and hiring process, emails may be routed to your SPAM and/or JUNK mail. We advise that you check all folders. Veteran's Preference Information: If you are requesting Veteran's Preference, attach a copy of your DD214 / DD215 and / or Veteran's Administration Letter Stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation. Veteran's Preference documentation must be submitted no later than the closing date of this recruitment. Non-citizen applicants must be authorized to work in the United States at time of application. No person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The Depoe Bay Fire District values diversity and encourages everyone who is interested in employment to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, the request must be made to tjackson@depoebayfire.com The Depoe Bay Fire District follows adopted Civil Service rules. Volunteer Preference Information: Volunteer Firefighters in good standing with Depoe Bay Fire District will be awarded five (5) points to their final qualifying and passing score from the assessment center. Points are awarded for volunteers with 36 months of service to the fire district. Application Process, Veteran Questions; (email preferred): Thomas R. Jackson – Fire Chief Depoe Bay Fire District tjackson@depoebayfire.com 541-764-2202